Invoice Guides for Freelancers & Contractors

Getting Started with Invoicing

• Invoice vs Receipt: Key Differences for Freelancers Understand the difference between an invoice (a payment request) and a receipt (proof of payment) — and when to use each.
• Freelance Invoice Template Canada (GST & HST Guide) Every field a Canadian freelance invoice must include, with a complete example and provincial tax rates.
• Independent Contractor Invoice Example See a real contractor invoice with payment terms, GST/HST, and line items explained in detail.
• How Locum Pharmacists Should Invoice Pharmacies Shift-by-shift invoicing for locum pharmacists — required fields, sample invoice, and common mistakes.

Canadian Tax & Compliance

• GST and HST Rules for Canadian Freelancers When to register, how to charge GST/HST, and the place of supply rules that determine which province's rate applies.
• PST and QST: Provincial Tax Guide for Freelancers BC, Manitoba, Saskatchewan, and Quebec each have provincial taxes separate from GST. Here is what you need to know.
• How to Include Your Business Number on Invoices Why your CRA Business Number must appear on invoices over $150 and how clients use it to claim input tax credits.
• Place of Supply Rules: Which Province's Tax Rate Applies? Charging a client in Ontario from Alberta? This guide explains how to determine the correct tax rate.
• Self-Employed Taxes in Canada: What Freelancers Owe CPP contributions, income tax instalments, and GST/HST remittances — a plain-language overview for new freelancers.

Getting Paid: Terms, Follow-ups, and Disputes

• Payment Terms Best Practices for Freelancers Net 14 vs Net 30 vs due on receipt — how to choose the right payment window for each client type.
• How to Follow Up on an Unpaid Invoice A polite but firm sequence for following up on overdue invoices — from first reminder to formal demand letter.
• How to Add a Late Payment Fee to Your Invoices The standard 1.5%/month late fee, how to word it on your invoice, and how to enforce it without losing the client.
• What to Do When a Client Disputes Your Invoice Steps to resolve invoice disputes professionally — documentation, negotiation, and escalation options in Canada.
• How to Send Invoices Professionally by Email Subject lines, attachment formats, and follow-up timing — how to send invoices that actually get opened and paid.

Invoicing by Profession

• Locum Pharmacist Invoice Guide: Shifts, Rates & GST Shift-based invoicing for locum pharmacists — required fields, common payment structures, and a complete sample invoice.
• IT Contractor Invoice Guide Invoicing for project-based and retainer software development and IT consulting contracts.
• Construction Contractor Invoice Guide Progress billing, holdbacks, and lien rights — how contractors in the trades should structure their invoices.
• Freelance Writer Invoice Template Per-word vs per-article vs hourly — how to invoice for writing services and what to include on your invoice.
• Marketing Consultant Invoice Guide Retainer invoicing, project milestones, and scope-creep protection for marketing and brand consultants.
• Graphic Designer Invoice Example How to invoice for design work — deliverables, revisions, licensing, and file-format considerations.

Advanced Invoicing Topics

• How to Invoice International Clients from Canada Foreign currency invoicing, zero-rated exports, and how GST/HST applies to services delivered to non-Canadian clients.
• Recurring Invoice Setup for Retainer Clients How to automate monthly retainer invoices so they go out on time every month without manual effort.
• Pro Forma Invoice vs Tax Invoice: What's the Difference? When to use a pro forma invoice (estimate/quote), a tax invoice (formal billing), and how they differ legally.
• How to Handle Invoice Corrections and Credit Notes How to issue a corrected invoice or credit note in Canada, and when each is appropriate.

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