Free Medical Locum Invoice Template
Bill for your locum tenens shifts professionally. Create detailed medical locum invoices with session rates, on-call fees, and travel expenses — in under a minute.
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Invoicing for Locum Tenens Physicians
Locum tenens work is a cornerstone of healthcare staffing across Canada. Whether you are a family physician covering a rural clinic, an emergency doctor filling shifts at a hospital, or a specialist providing temporary coverage, you need a proper medical locum invoice to get paid for your services. Locum invoicing differs from standard billing because it often involves sessional rates, on-call premiums, and travel reimbursements.
Many locum physicians incorporate their practice and invoice through their professional corporation, while others bill as sole proprietors. In either case, a well-structured medical locum invoice ensures that the hiring facility can process your payment efficiently and that you have clean records for tax filing. InvoiceFast lets you create one quickly between shifts, on any device.
What to Include on a Medical Locum Invoice
A medical locum invoice should include the following to satisfy facility billing departments and CRA requirements:
Essential Invoice Fields
- Your legal name or professional corporation name
- Your business number and medical license number
- Facility name, department, and billing contact
- Invoice number and billing period
- Payment due date
- Dates and hours of each shift or session worked
- Sessional rate or hourly rate per shift
- On-call or callback premiums (if applicable)
- Travel expenses and accommodation (if reimbursable)
- GST/HST amount (medical services are often exempt, but locum fees may not be)
- Total amount owing
- Payment instructions
Why Healthcare Facilities Require Locum Invoices
Hospitals, clinics, and health authorities require a medical locum invoice for every engagement because it serves as the formal payment request that their finance department processes. Without an invoice, payment cannot be issued — locum fees are not processed through standard payroll since locum physicians are independent contractors, not employees.
A detailed medical locum invoice also helps the facility reconcile staffing costs against their budget, track locum spending by department, and maintain records for audit purposes. Facilities often have specific payment timelines (such as Net 30), and submitting a clear, complete invoice helps avoid delays in receiving your payment.
Frequently Asked Questions
Do I charge GST/HST on medical locum invoices in Canada?
Direct medical services are generally GST/HST exempt. However, if you are invoicing a facility for your time (rather than billing patients directly), the CRA may consider this a taxable supply of professional services. Consult your accountant, as the rules depend on the nature of the arrangement. Include the tax on your medical locum invoice if applicable.
Should I invoice per shift or at the end of a locum assignment?
This depends on the facility's preference and the length of the assignment. For short assignments (a few days), invoicing at the end is common. For longer placements (weeks or months), invoice bi-weekly or monthly. List each shift date and hours as a separate line item on the medical locum invoice.
How do I bill for travel to a remote locum assignment?
If the facility agreement includes travel reimbursement, add travel costs as separate line items (flights, mileage, accommodation). Reference the locum agreement that authorizes these expenses. Keep receipts to support every expense listed on your medical locum invoice.
Can I use InvoiceFast to invoice through my professional corporation?
Yes. Enter your professional corporation name as the business name in your InvoiceFast profile. The invoice will be issued from the corporation, which is standard practice for incorporated locum physicians in Canada.